GREAT DAYS OUT ON THE BIKE

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INSTRUCTIONS

Instructions for the Rutland Border Epique Sunday 11th June 2017

Please read the following carefully

Venue:  Café Ventoux, Tugby Orchards, Tugby, Wood Lane, Leics, LE7 9WE.  This is signposted off the A47 on the blue Sustrans arrows.


Parking

Parking will be available at Café Ventoux. Please follow staff directions and signs on arrival.

Entering the Car Park -

There is only one way in and out of the site so please be aware that some riders may be starting their ride as you arrive.

Exiting the Car Park -

As above, please be aware of riders who may be finishing their ride as you exit the car park.

 

Signing on times and process 

Route names and signage. The route splits will be named as follows – PLEASE MAKE SURE YOU KNOW WHICH ROUTE NAME TO FOLLOW.

111 miles – LONG ROUTE

74 miles – MEDIUM ROUTE

54 miles – SHORT ROUTE

16 miles – MINI ROUTE

All event arrows are red on a white A3 background.

 

Registration and Ride Start Times

To avoid excessive queuing registration opens for each distance at the following times. Please do not try to register earlier than these times.

·          Long route – Registration from 0730  - ride starts at 0800 to 0830

·         Medium route – Registration from 0745 – ride starts at 0830 to 0900

·         Short route – Registration from 0815 – ride starts at 0845 - 0900

·         Mini route – Registration from 0830 – ride starts at 0900 – 0915

Last registration at 0900.

 

IMPORTANT Please do not start earlier than your allotted time. ON THIS PARTICULAR ROUTE ALL RIDERS EXCEPT THE MINI ROUTE USE THE FIRST FEED AT OWSTON AFTER 29 MILES. IF ALL RIDERS SET OFF EARLY THIS WILL OVERWHELM THE FEED, TOILETS ETC.

It is essential you start in the correct time window for your route.

Mini route riders setting off and arriving back too early will need to wait for food after their ride, so please wait until your start time.

You will be set off in groups of approximately 10 at 1 minute intervals to create some gaps for other traffic on the route.

 

At registration you will be asked your name and given the following

 

         •        Your event number/helmet timing chip, cable ties etc.

         •        Energy gels from High5

         •        Event map.
 

The route map includes a route profile and warnings of where you need to take extra care on the route. Please familiarize yourself with this. This map is designed to help you follow the route, not to navigate back to HQ. If you want to head back to HQ for any reason please contact event staff on the numbers below and we will either collect you or give you directions.

Timing Chips

TIMING CHIPS MUST BE ATTACHED ON THE LEFT HAND SIDE OF YOUR HELMET. THEY MUST NOT BE ATTACHED TO ANYTHING METALLIC OR OVER AN OLD CHIP FROM A PREVIOUS EVENT.

When leaving registration please do not litter. Please place your rubbish and other waste in the bins.


Helmets

Helmets are mandatory for insurance purposes. Any rider involved in an accident whilst not wearing a helmet will be deemed to be not part of the event.

Contact Numbers

Please put the following numbers into your phone and use them in the case of mechanicals and/or emergencies. If you cannot get through it is best not to leave a message as these can be delayed on the network, sometimes by a substantial amount of time. We will return missed calls very quickly. These telephone numbers are also on your event number attached to your bike.

07881 632552

07535 059356


Feedstations and Toilets

HQ Toilets – riders will be able to use the portable toilets near the car park. There is only one toilet in the café so this is not available to the event.

The feedstations are all based at Village Halls with toilet facilities available. Please use these, rather than going in public. Food, water and sports drink will be available.

Litter- you will be able to dispose of any litter at the feeds.

 

Feeds

Long Route

29m Owston

59m Corby Glen

94m South Luffenham

 

Medium route

29m Owston

55m South Luffenham

 

Short route

29m Owston

 

If you feel you are likely to arrive very late at a feed due to a mechanical, going off course or any other reason please contact the organizer and we will try to make sure you are fed. Do not ride faster than you are comfortable with to make up time to avoid missing a feed. You could pay for it later in the ride and may find yourself taking unnecessary risks.  

 

Route Splits

 

9.5 miles, mini straight on.  All others left.

30 miles, short right  Long and medium straight on.

46.5 miles, long left, medium straight on.


Litter

Please avoid dropping litter on route. You can dispose of wrappers etc at feedstations.


Navigation

The route is fully signed with A3 signs with a red arrow on a white background. An example will be at the start. You will also be given a route map. If you find yourself off course ring the organizer, who will try to talk you back onto the route. Please do this as soon as you suspect you are lost, not ten miles later.

Please ensure you use your map or other independent means of navigation, as signs being tampered with, or removed, almost always happens somewhere. If it becomes obvious that signs have been tampered with anywhere on the route, please contact the organizer or report it to other event staff immediately so this can be remedied.   

We have dedicated members of staff driving about 40 minutes ahead of the first rider on the road to minimize theft or tampering with signs but even this is not fool-proof.

 
Finishing and Returning Timing Chips

You must pass through the finish for your chip to be read and a time registered. The timing chip is disposable so no need to return it.

 

Post Event Food and beer.

On returning please make your way to the catering tent for your post ride food and beer/soft drink.

 

Ride Responsibly

Please obey the event staff.  You ride under your own responsibility and must ride with due care and attention at all times, so as not to endanger your personal safety as well as others. You must follow the normal rules of the road and Highway Code guidance at all times and be considerate and reasonable towards other road users. This is not a closed road event or a race. It is your responsibility to ensure your bicycle is well maintained and road worthy. Tri-bars - these are allowed as they are road legal, however the organizer recommends that you do not use these when riding close to other riders. Also, some descents are steep and the road condition poor in places, so please take care when choosing to ride on tri-bars.

It is also your responsibility to decide whether you are fit to continue at any time. There are vehicles within the event that can return you to HQ contact one of the event telephone numbers above.

 

Potholes

Please ride with your head up and look for hazards in the road. Please point out obstructions and potholes out to other riders around you.

 

Riding around horses.

There is a very high rate or horse ownership in this area so please take care should you encounter any. Please take a moment to read the Horse Society guidance on riding around horses.

Please take a look at the guidance on the pdf on this page  http://www.bhs.org.uk/safety-and-accidents/common-incidents/cycles

 


Hospitals - The nearest A & E Hospitals are Leicester and Grantham, depending on where you are on the route.

Leicester Royal Infirmary
Infirmary Square
Leicester
LE1 5WW

 

Grantham and District Hospital
101 Manthorpe Road
Grantham
Lincs
NG31 8DG